Media Relations
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Document Number: EMER--106
Revision #: 2.0
Document Owner: Vice President of Facilities and Infrastructure
Date Last Updated: 01/22/2018
Primary Author: Vice President of Facilities and Infrastructure
Status: Approved
Date Originally Created: 02/13/2012
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General Description
Description: Information about media relations relative to emergency services policies and procedures.
Purpose: Delineation of policy.
Scope: All faculty, staff, students, and administrators
Responsibility: Communications and Public Relations
Emergency Services
Executive Director of Facilities and Safety
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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Standards of good practice
Standard company policies
Terms and Definitions: Additional training
Corrective Action
Loss of privilege, general
Termination
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Policy Provisions
1. Media Relations
The University has three basic guidelines to observe in crisis situations:
1. Only the President or his designee and the Executive Director of Communications will meet or talk with the media.
2. Only factual information is released. Absolutely no speculation is to be offered.
3. No information will be released that is specific to students, faculty, or staff that results in a breach of privacy until all legal guidelines for such release have been satisfied.
Other Guidelines:
1. All university personnel are notified to report emergencies or issues likely to generate public disclosure or widespread campus and/or community interest to the Vice President of Facilities and Infrastructure. All university personnel reporting such situations should be reminded not to speak to anyone, especially the media, on behalf of the university.
2. The President and other top administrators are informed immediately of these situations. Complete details are made available to them, including what it is, how it began, who is involved, what is happening now and what help has been called for.
3. The President, the Vice President of Facilities and Infrastructure, and appropriate members of the university community who are involved in the situation shall confer to decide on the appropriate action.
4. All calls from the media are referred directly to the Executive Director of Communications.
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Performance Evaluation
Performance Metrics: Compliance with standard policy and procedure
Consequences: Further training
Job Termination
Loss of privileges
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Subject Experts
The following may be consulted for additional information.
Vice President of Facilities and Infrastructure