UNIV--101 Signature Policy

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Document Number: UNIV--101
Revision #: 2.0
Document Owner: University Provost
Date Last Updated: 03/06/2018
Primary Author: President
Status: Approved
Date Originally Created: 09/23/2011
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Description: Policy and procedure changes are ultimately approved by the President.

Purpose: There are many administrative tasks and functions which should be approved and signed on behalf of Cumberland University, including but not limited to contracts, amendments, purchase orders, travel and leave authorization, and timesheets. This policy designates who, within Cumberland University, is authorized to sign and approve documents on behalf of the University. Items requiring signature must be submitted to the appropriate Vice President to filter through the approval process.

Scope: All Departments

Responsibility:

University Provost
President
V.P. of Facilities and Infrastructure
VP of Business and Finance
Any student, faculty, or staff member who is responsible for providing policy feedback must receive signature approval for changes to existing policy, for deleting existing policy, or for introducing new policy.

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Requirements

Approvals:

Vice Presidents
University Provost
Legal Counsel
President

Relevant Knowledge:

In order to comply with this policy you should know:

Current University policy
Federal statutes
Local statutes
Standard company policies
Standards of good practice
State statutes

All students, faculty, and staff will have knowledge of and will adhere to the signature policy where applicable.

Terms and Definitions: Corrective Action
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Policy Provisions

1. Policy and Procedure Changes

Policy and procedure changes are ultimately approved by the President. Also, a review must take place by legal counsel to insure that all local, state, and federal mandates are considered and represented correctly.

All University policies must be approved by the President. Also, all policies must be reviewed and approved by legal counsel (to insure that applicable laws, rules, and regulations are followed) and by individual staff members who have direct or indirect oversight for the prescribed area. While some policies are University-based, many policies and procedures are the result of local, state, or federal mandates. Since these are typically the responsibility of University oversight, these signatures must be obtained.

All University policies must be reviewed and approved by pertinent staff, legal counsel, and ultimately by the President.

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Performance Evaluation

Desired Outcome: The signature process will be completed for each University policy.

Performance Metrics: Compliance with standard policy and procedure

Consequences:

Further training
Write-Up

Any policy that does not have sufficient signature approval is not considered University policy.

Example Violations: Writing and inserting policy in Handbooks, Catalogs, or other official policy documents without prior signature approval.

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Subject Experts

The following may be consulted for additional information.

Office of Human Resources

Executive Director of Communications

University Provost

VP for Academic Affairs

VP for Facilities and Infrastructure

VP for Advancement

VP of Business and Finance