Room Contract Release
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Document Number: RESLIFE--137
Revision #: 2.0
Document Owner: Dean of Students
Date Last Updated: 01/02/2018
Primary Author: Director of Residence Life and Greek Affairs
Status: Approved
Date Originally Created: 11/10/2011
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General Description
Description: Policy on room contract release in residence life
Purpose: Delineation of policy
Scope: Students, Residence Life, VP of Business and Finance
Responsibility: Residence Life
VP of Business and Finance
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Requirements
Relevant Knowledge: In order to comply with this policy you should know:
Current University policy
Terms and Definitions: Additional training
Corrective Action
Loss of privilege, student
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Policy Provisions
1. Room Contract Release
Residence hall room contracts are for the full academic year, which includes both fall and spring terms. Once an occupancy agreement is signed, it is a binding agreement for the duration of the calendar years indicated on the contract.
A refund or credit on account for residence hall fees after registration will be granted when the student withdraws from the residence hall for a personal medical reason confirmed by a licensed physician or at the request of Cumberland University administrators for reasons other than disciplinary. No refund will be made other than under the above circumstances.
Any non-graduating student who does not plan to return to Cumberland for the spring semester and notifies the University in writing via the Housing Cancellation Form, prior to the deadline, will be released from the Occupancy Agreement as of the last day of the student's fall semester. Students released from this agreement will forfeit their security deposit for failure to complete the agreement.
Student(s) removed from Cumberland University housing for disciplinary reasons will be responsible for all housing charges assessed for the semester he/she is removed.
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Subject Experts
The following may be consulted for additional information.
Director of Residence Life and Greek Affairs
Executive VP
Executive Director of Facilities and Safety