Withdrawals

Administrative Withdrawals

The university reserves the right to withdraw students from a class or all classes if, in the judgment of the Vice President for Academic Affairs, such withdrawals are in the best interests of students and the university. Students may be withdrawn for reasons of health, irresponsible financial conduct, unacceptable personal conduct, academic integrity violations, disregard of official summonses to respond to official requests, or other academic infractions.

Students who are administratively withdrawn from a single course or all courses in a semester:

• Are still responsible for all debts, including tuition, fees, and other incidental charges for the full semester.
• May have an effect on financial aid awards and/or student visa status when the withdrawal results in a change in enrollment status.
• If receiving financial aid, students are advised to contact the Office of Student Financial Services prior to making changes in their enrollment status.
• International students are advised to contact the International Advising Office prior to making changes in their enrollment status.
• Will have all student services and privileges, including library services and use of computer labs, terminated when registration is canceled or withdrawn from the university.
  
  

Withdrawal Process

Any student who withdraws from the University must do so officially through the Office of the Registrar. Forms for this purpose are available. Please refer to the fee section of this document for refund information. Failure to follow proper withdrawal procedures may result in a student receiving a grade of “F” or “FA” in every course in which he/she was registered. The following officials/areas should be notified prior to withdrawal:

1. Registrar
2. Faculty Advisor
3. School Dean
4. Dean of Students
5. Assistant Athletic Director (if on athletic team)
6. Student Financial Services
7. Director of Housing (if living in residence halls)
8. Business Office

Last Date of Attendance
The last date of attendance for a student who withdraws is the date indicated on the withdrawal form. If a student stops attending classes the last date of attendance will be the last date of attendance as placed on the student record in the CAMS system as the instructor assigns a grade of "F" or "FA".

Withdrawal Date
The withdrawal date for a student who withdraws is the date indicated on the withdrawal form. If a student stops attending classes the withdrawal date will be the last date of attendance as placed on the student record in the CAMS system as the instructor assigns a grade of "F" or "FA". Students who receive all grades of "F" or "FA" will be reviewed in the attendance system to insure they completed the course. If it is determined they did not complete the course they will be considered withdrawn with the last date of attendance being determined in the attendance system. If the student is receiving financial assistance, credits will be returned to the financial aid accounts, including lenders of student loans, before any money is returned to the student. Students should note that the requirement to return the unearned portion of the federal financial aid might leave them owing a balance due to Cumberland University.

Withdrawal for Medical Reasons

Students who experience emergency health situations or extenuating life circumstances may apply in writing for a medical withdrawal from the University. Applications must be filed in writing with the Office of the Registrar before the end of the current semester. Medical withdrawal requests must contain justification for the request and explicitly supportive written documentation from competent and/or licensed attending professionals. Medical withdrawals are not automatic, the University reserves the right to require additional information related to the medical withdrawal request. Students who are granted a medical withdrawal will receive grades of “W” in all classes. Requests for monetary refunds related to the medical withdrawal must be approved by the Vice President for Finance. The University does not guarantee any amount of monetary refund due to a medical withdrawal executed beyond published drop dates and deadlines. Students should consult with the Student Financial Services regarding financial liability before seeking a medical withdrawal.