Academic Affairs

Academic Advisors

Each entering student will be assigned to a designated faculty member. The Registrar will assign an academic advisor to each student beyond the freshman year who has not selected a major. Academic advisors will assist in selecting courses, advise on academic progress, and help develop vocational plans and objectives. The Deans of each School may recommend a faculty member to be an academic advisor for students selecting an academic major in their School. An official list of students and advisors is maintained by the Registrar in Room 107 of Memorial Hall. 

In all academic advising, the student has certain responsibilities. He/she must arrange meetings with the advisor several times a term, not just prior to registration. It is the responsibility of each student to know both the general requirements and those of the particular field of study and to meet them satisfactorily for graduation. Changing academic majors may require additional or repeat course work in order to complete a degree program. Students may change advisors or majors using the Change of Information form in the Registrar’s Office.

Academic Faculty Grants

Academic Forgiveness

Cumberland University has provided the following Academic Forgiveness options to help currently enrolled, eligible Cumberland University undergraduate students to overcome low academic standing (note that Academic Reprieve and Academic Renewal is not available to graduate students). Although the transcript will still be a full and accurate reflection of the student's academic performance/history, the retention/graduation grade point average (GPA) will be utilized in determining matters such as academic probation, academic suspension, transfer admissibility, and graduation GPA. There are three academic forgiveness provisions available: Repeated Courses, Academic Reprieve, and Academic Renewal. A student may only receive one academic reprieve or renewal in his/her academic career and only one option can be used. The repeated course provision may be used independently within the limits listed below. If you believe you are eligible for one of these provisions, please contact the Office of Academic Affairs for additional information.

  

Repeated Course Policy

1. Students may only repeat classes in which they have earned a grade of "B" or lower. University policy prohibits students from repeating a course in which they have earned a grade of "B+" or higher unless the course is one in which there is a change of subject matter and the course has been designated "repeatable for credit". Courses that are repeatable for credit are identified as such in the course description.
2. If a student repeats an individual course two or more times, all grades earned after the first attempt will count in the calculation of the retention/graduation GPA. However, only the last grade earned will be used to count progress toward degree requirement, even if it is lower than a previous grade in the course.
3. All attempts will be recorded on the transcript with the earned grade for each listed in the semester earned.
4. This policy applies to both graduate and undergraduate work, no matter when or where it was completed.

Academic Reprieve

1. The student must be a currently enrolled Cumberland University undergraduate student.
2. At least one calendar year must have elapsed between when the semester(s) requested to be reprieved were completed and when the reprieve is requested.
3. Prior to requesting an academic reprieve, the student must have earned a GPA of 2.5 or higher with no grade lower than a "C" in all regularly graded course work since the semester(s) requested to be reprieved.
4. The student must have completed a minimum of twelve (12) semester hours at Cumberland University, excluding activity or performance courses, since the semester(s) requested to be reprieved.
5. The request may be for one (1) semester of enrollment or two (2) consecutive semesters of enrollment.
6. If approved, all grades and credit hours earned in the semester(s) requested will be included in the reprieve.
7. If the student's request is for two (2) consecutive semesters, the institution may choose to reprieve only one semester.
8. All courses reprieved will remain on the transcript but will not be used to calculate the retention/graduation GPA.
9. Neither the content nor credit hours of reprieved courses may be used to fulfill any degree or graduation requirement.
10. Academic reprieves granted by other colleges and universities are not automatically honored by CU. Students who have received such reprieves from other institutions may apply for an academic reprieve under Cumberland University guidelines.
11. The student must apply for consideration of an academic reprieve according to institutional policy.
12. A student may not receive more than one academic reprieve.
    

Academic Renewal

1. The student must be a currently enrolled Cumberland University undergraduate student.
2. At least three (3) years must have elapsed between when the last semester requested to be renewed was completed and when the renewal is requested.
3. Prior to requesting an academic renewal, the student must have earned a GPA of 2.5 or higher with no grade lower than a "C" in all regularly graded course work since the semester(s) requested to be renewed.
4. The student must have completed a minimum of twelve (12) semester hours, excluding activity or performance courses, since the semester(s) requested to be renewed.
5. The request will be for all courses completed before the date/semester specified in the request for renewal.
6. All courses renewed will remain on the transcript but will not be used to calculate the retention/graduation GPA.
7. Neither the content nor credit hours of renewed courses may be used to fulfill any degree or graduation requirement.
8. Academic renewals granted by other colleges and universities are not automatically honored by Cumberland University. Students who have received such renewals from other institutions may apply for an academic renewal under Cumberland University guidelines.
9. The student must petition for consideration of academic renewal according to institutional policy.
10. A student may not receive more than one academic renewal.

The Academic Forgiveness application can also be found in the Registrar's Office. Students should contact their academic advisor and/or the Registrar’s Office concerning the process for requesting an academic renewal.

Academic Appeals

Petitions or exceptions to the academic policies of the University must be submitted in writing to the Provost and Vice President for Academic Affairs. The appeal should be reviewed and signed by the students academic advisor and the School Dean in charge of the student’s major before the Provost and Vice President of Academic Affairs will review it. The petition should indicate the reason(s) why a policy that applies to all University students should be waived or modified for the petitioner. The responsibility for presenting appropriate reasoning rests with the student. The Academic Appeal form is available in the Office of the Registrar (MH-107).

STUDENT RESPONSIBILITY

1. The student filing the appeal should write a letter describing what specifically they are requesting to appeal.
2. The student filing the appeal is responsible for ensuring that all required attachments and signatures are secured.
3. The student is to maintain possession of this document and all attachments. DO NOT leave the form with an Advisor or Dean.
4. Once all documents and signatures have been obtained, bring the appeal form to the Office of the Registrar to be reviewed by the Provost and Vice President for Academic Affairs. You will be notified in writing of the outcome of your appeal.

The Academic Appeal form is the manner in which you would request the following:

Catalog Change
Course Overload
Course Substitution
Course Waiver
Crossover
Directed Study
Permission for Graduate Course
Transient Permission

Academic Load

A full-time undergraduate student must register for 12 to 18 academic hours each semester. The average load is 15 hours. A student completing an average of 15 hours may finish some baccalaureate degrees in eight semesters. A student with a 3.0 GPA or higher may petition to register for an overload, not to exceed a maximum of 21 hours per semester. To enroll in an academic overload, the student must file an Academic Appeal, following the Academic Appeal procedure.

For the purpose of determining full-time enrollment in graduate programs, a minimum of six hours is required during each semester. Graduate students may take up to 12 hours per semester, additional hours would require an academic appeal for overload. The Master of Science in Athletic Training program provides one exception to the 12 hour rule. Students in the MSAT may take up to 14 hours per semester.

Academic Credit Unit

Introduction

 An Academic credit hour is the unit by which an institution sets the basis for measuring the amount of engaged learning time expected of a typical student enrolled not only in traditional classroom settings but also laboratories, studios, internships, other experiential learning, and distance and correspondence education. The federal government relies on academic credits as a measure of student academic engagement and a basis for awarding financial aid. Further, the assignment of academic credit for courses allows prospective students to make meaningful comparisons between institutions and academic programs. Additionally, federal and state reporting requirements can be analyzed, achieved, and communicated.

Definition of the Academic Credit Hour
To maintain alignment with federal regulations and regional accrediting bodies, Cumberland University uses the Southern Association of Colleges and Schools – Commission on Colleges definition of an academic credit hour. An academic credit hour is defined as the amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates:

1. Not less than one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester, or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time, or
2. At least an equivalent amount of work as required outlined in item 1 above for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

The credit hour definition above is a minimum standard that does not restrict particular courses at Cumberland University from setting a higher standard that requires more student work per academic credit hour. Best practices in higher education are followed to determine requirements for academic credit hours assigned to particular courses and/or activities.
(1) Credit Hours Policy Statement. https://sacscoc.org/app/uploads/2019/08/Credit-Hours.pdf. August 2019.

Credit Guidelines

Lecture Class Instruction
Normally, 750 semester-minutes, excluding final exams is associated with one academic credit hour for a semester. It is also widely accepted as best practice among higher education institutions to expect two hours per week (for 15 week semester) or 1,800 minutes per semester of preparation or other work outside of the class.

Non-Lecture Class Instruction

Laboratory
Normally, one academic credit hour is associated with a class meeting for 50 – 200 minutes per week for an entire 15 week semester (or the equivalent of 750 – 3,000 minutes per semester).

Clinical
Normally, one academic credit hour is associated with a class meeting 100 – 300 minutes per week over a 15 week semester (or the equivalent of 1,500 to 4,500 minutes per semester). Note that there can be variation in the requirements per clinical credit hour based upon best practices in higher education for a particular clinical type.

Studio
Normally, one academic credit hour is associated with a class meeting 100-300 minutes per week in a 15 week semester (1,500 to 4,500 minutes per semester).

Practica and Internships
Normally, one academic credit requires a minimum of 50 hours per 15 week semester or its equivalency.

Independent Study
Academic credit hours associated with this type of instruction will be assigned credit depending upon the amount of activity associated with meeting the learning outcomes of the course, faculty supervision, and student outside work activity. Best practices in higher education will be followed in assigning appropriate academic credit.

Distance Learning
Academic credit hours associated with this delivery format of a course will be equivalent to academic credit hours assigned when a course is conveyed in any other delivery format at Cumberland University.

Procedure for Exceptions
Situations and new developments in best practices in higher education may occur that prompt variance in academic credit assigned for a particular course from that stated above. If this situation should occur, a curriculum change proposal should be initiated and submitted by the academic school in which the variance is recommended. Documentation of adherence to best academic practices in higher education necessitating the adjustment in academic credit assigned will be documented in the curriculum change proposal.

Grade Appeal

To maintain due process in all areas of the University, any student is afforded the opportunity to appeal grades that the student alleges to be capricious or miscalculated. While it is the right of the student to appeal, University policies, procedures and guidelines will be followed without deviation. This appeal process is to be used only if the student has been unsuccessful in informally resolving a grade appeal with the course instructor. The Grade Appeal Form, along with written reasons stating why the student is appealing the grade, must be submitted in advance of meeting with the School Dean (or designee). Appeals should be initiated by submitting the completed appeal form within ten (10) business days of the grade’s release (this includes individual assignments through final course grades). Note that Grade Appeal Forms can be obtained from the Office of Academic Affairs or on the University website at https://www.cumberland.edu/student-life/forms-and-policies/. The appeal form delineates the time line for administrative review and consideration of grade appeals. The student may appeal the Deans' (or designee) decision to the Provost and Vice President for Academic Affairs. The decision of the Provost and Vice President for Academic Affairs is final.

Step 1 – Any student believing that his/her grade was assigned capriciously/miscalculated should first meet with the instructor of the course responsible for assigning the grade to inform the faculty of questions concerning the grade and to ask for clarification and explanation of the procedures used to calculate and assign the grade. The purpose of this consultation is to reach mutual understanding about the procedures used in calculating and assigning the grade. If there are mutually recognized grading errors, this can be rectified by the faculty member at this time. If, for any reason, the course instructor cannot be contacted, the Dean (or designee) of the School housing the course should be contacted to directly address the grading concerns.

Step 2 – If, after consultation with the faculty (or designee), the student believes that a grade is capricious/miscalculated, the student shall request to begin the Grade Appeal process. Upon completion of Parts I and II of the Grade Appeal Form and its submission, the Dean of the academic school in which the course is housed should review all evidence presented by both the student and the faculty responsible for assigning the grade under scrutiny and render a decision. Note that it is the responsibility of the student to provide the evidence that the grade was assigned capriciously or miscalculated. The decision of the School Dean on grades assigned on exams and course projects/assignments is final and will stand. No further appeals of these types of grades are allowed.

Step 3 – Only final course grades may be appealed beyond the Academic School. If the student has additional evidence to present and/or opposes the decision rendered by the School Dean, he/she may appeal to the Provost and Vice President for Academic Affairs following the guidelines outlined on the Grade Appeal Form. Note that the decision of the Provost and Vice President for Academic Affairs is final. No further appeals are allowed.

A. The Grade Appeal procedure is only available for review of alleged capricious/miscalculated grading and not for review of the judgment of faculty in assessing the quality of student work.

B. Capricious Grading as outlined by the University is recognized as:

• Assigning a grade to a student that was calculated in error;
• Assigning a grade to a student on some basis other than performance in the course;
• Assigning a grade to a student by more rigorous or stringent standards than were applied to other students in the same course section; and/or
• Assigning a grade in a substantial departure from the professor’s standards announced and provided in the syllabus and/or course instructions (procedural error).

C. The assessment of the quality of a student’s academic performance is a major professional responsibility of faculty and is solely and properly their responsibility.

D. It is necessary, however, that any course grade be based on evidence of the student’s performance in a course, that the student have access to the evidence, that the professor be willing to explain and interpret the evidence to the student, and that a grade be determined in accordance with published guidelines. These guidelines should be published on syllabi and made available within the first two weeks of the semester. Note that at times faculty may amend syllabi and thus, grading guidelines, but must inform students of these changes prior to implementation.

E. At any time, a student may seek the counsel of an advisor and/or Office of Academic Affairs personnel regarding the procedure for appealing alleged capricious grades or the merits of a particular case.

Academic Integrity Policy

Academic Integrity Board
The Academic Integrity Board is comprised of a minimum of four faculty members and one non-invested full time student. The function of the board is to consider evidence of academic dishonesty, determine guilt and confirm or assign new sanctions. Sanctions may include (but are not limited to) assignment failure, course failure, probation, or suspension from the University. The Board may request the testimony of witnesses including the student, the instructor, and other appropriate individuals.

The student may appeal an unfavorable decision by the board to the Provost and Vice President for Academic Affairs. The decision of the Provost and Vice President for Academic Affairs is final.

Academic Integrity Overview
Cumberland University considers any violation of academic integrity a significant offense and therefore subject to an appropriate sanction. Academic integrity violations at the University are classified into minor and major categories each with two levels of violation for a total of four levels of violations. Faculty make the distinction within their course syllabi of the characteristics that define the category (e.g., minor, major) of academic integrity violation for a particular course. (See general description of the violation levels below.) The sanction levied is decided upon by the faculty member and when needed in consultation with the appropriate Program Director and/or School Dean. The University recommends sanctions intended as a general guideline for the University (See Appendix A - Academic Integrity Sanctions). Furthermore, extenuating circumstances may influence the imposed sanction, as degree of responsibility and experience of an individual student may be a factor in determining the appropriate sanction. For example a first-year student’s imposed sanction for a given violation may not be as severe as that imposed on a more experienced student (upperclassman or graduate student) for the same violation. All transgressions are recorded in the Advocate System, which can be accessed via the Cumberland University Intranet. Faculty should notify their School Dean and the Office of the Registrar by email when there is an imposed sanction of "FC" (failure due to cheating).

Minor Violations: A Minor Violation is recognized by the faculty as a violation of concern, but not of the level of severity to warrant the student’s automatic failure of the course. All minor violations are recorded and filed in the Advocate System.

Major Violations: Recognized by the faculty as a violation of significant concern, warranting at minimum the student’s automatic failure of the course designated as “FC” (Failure due to Cheating) on the student’s transcript and academic probation. A major violation assigned in an individual course results in the automatic failure of the course. Note that a major violation will be recorded in the Advocate System.

Advocate is the database system used for reporting and managing all academic integrity incidents at Cumberland University.

Academic Integrity Purpose
Academic integrity in the University should be promoted and protected. The purpose of this policy is to assist anyone affiliated with the University on the following: the role of academic integrity at Cumberland University, promotion of academic integrity, and how to address the incident of a violation.

The following describes the appropriate use of this policy.

• When a violation of academic integrity occurs, faculty members should address the issue in a personal meeting with the student (in person, via telephone, or via video call). The faculty member should use the Academic Integrity Violation Report Form to document and describe the violation, the evidence that is available, and the action taken. Following the personal meeting, a 24-hour waiting period (not to exceed 5 business days) should occur, at which point both the faculty member and student should sign the form, indicating that action was taken. The student should note that they he or she acknowledges the discussion and if they he or she agrees or disagrees that the violation took place and/or with the proposed sanction. Any student will have the right to appeal any sanctions for academic integrity violations to the Academic Integrity Board (AIB) within 5 business days of receiving notification of the decision made by the faculty member. A student that decides to appeal the violation to the AIB should complete an Academic Integrity Appeal Form and submit the form to of the Office of Academic Affairs.
• The course instructor will file the “Academic Integrity Violation Report Form” in the ADVOCATE System. The ADVOCATE System can be accessed via the Cumberland University Intranet. Faculty that have questions pertaining to correctly filing reports in ADVOCATE can consult with the Dean of Students and/or AIB Chair. The Provost and Vice President for Academic Affairs, Dean of Students, School Deans, AIB Chair will have access to the document reports in the Advocate System.
• Faculty members may request information regarding whether a student has an academic integrity violation form on file for purposes of investigating context for taking action on pending academic integrity violations or nominations for honor societies, awards, admissions, and campus leadership positions. The faculty member will receive from the Office of Dean of Students an answer either in the affirmative or negative. Faculty can request further information using the following procedure.
• Faculty members with a documented legitimate educational interest may request to receive access to documents in a student’s file that pertain to academic integrity issues.
• A FERPA acknowledgement must be signed by the requester, and the file may not be removed from the office of Dean of Students nor can photocopies or other reproductions be made.
• Any and all access to the file will be logged.
• The Academic Integrity Board may request records of violations for students who bring appeals, in order to provide context for academic integrity hearings.
• Academic Integrity Violation Reports shall be filed before the submission of the final grade in the course unless new evidence is discovered following grade submissions.
  

Violations and Sanctions
A student found guilty of academic dishonesty shall receive a sanction or sanctions deemed appropriate to the offense. Sanctions may include, but are not limited to, a formal letter of censure, lower letter grade on an assignment, a grade of “F” on the assignment in question, dismissal from the course with a grade of “FC" (failure due to cheating), suspension, and/or expulsion from the University. Faculty or staff reserve the right to determine what constitutes an academic integrity violation, the violation level of an incident, and the sanction that accompanies the violation. Faculty that have questions about any of the aforementioned should consult with his or her Program Director, School Dean, Dean of Students, and/or AIB Chair.

Other Consequences of Violating the Academic Integrity Policy

• Consequences of an academic integrity violation may reach beyond the classroom and beyond the student’s time at Cumberland University. If the instructor or Academic Integrity Board deems the violation to be a major violation the student will receive at minimum a failing grade for the course, a designation “FC” (failure due to cheating) will be placed on the student’s transcript and will calculate in the student's GPA the same as an "F". The grade of “FC” cannot be replaced by retaking the course. Students are prohibited from withdrawing from a course to avoid receiving the “FC” on their transcript. The grade of "FC" is intended to acknowledge a student’s failure to uphold the values of academic integrity at Cumberland University. The grade of "FC" shall be treated in the same way as an "F" for the purposes of calculating grade point average (GPA) and determination of academic class standing. A student who receives a grade of "FC" will be considered to be on academic probation with the University for reasons of academic misconduct. Additional sanctions may be imposed by Student Affairs in regards to student conduct.
• Note that no upper division student (having earned 60 credit hours prior to date of violation) found responsible for academic misconduct may receive honors at graduation.
• There may also be specific impact for a student within their academic major or degree program based upon a finding of academic misconduct and the consequences of subsequent sanctions. Students are encouraged to discuss their involvement in an academic misconduct situation and its impact upon their academic major or degree program with their academic advisor.
• When a violation occurs students are encouraged to discuss their situation with advisors, parents, coaches, and other mentors. To allow time for advisement there will be a 24-hour waiting period required before signing an academic integrity violation report, but not to exceed 5 business days.
  

Student Denial or Refusal to Sign
Student Denial: If the student denies the allegation of academic dishonesty, the faculty member will report that this is the student's position on the "Academic Integrity Report Form". It is the student’s responsibility to initiate the academic appeal process.

Refusal to Sign: The course instructor should make note on the "Academic Integrity Report Form” any student who refuses to sign the form.

Course-Specific Expectations
The instructor of record (faculty) is responsible for determining and communicating course-specific academic integrity expectations. Instructors of record are responsible for stating course-specific expectations in writing, particularly those regarding use of sources and collaboration. All faculty should note these policies in their course syllabus and reference the current Academic Integrity Policy.

Students are responsible for consulting their instructors for any clarification needed on academic integrity standards, including those set forth in this policy and those that are course-specific.

Students Reporting Academic Integrity Violations
Every student is charged with the responsibility of acting in accordance with the standards of integrity established by the University, and ensuring that his/her fellow students also abide by these standards. As a member of the University community, if you have knowledge of a possible academic integrity offense, you should immediately contact the appropriate academic body (School Dean, faculty mentor or academic advisor) that will act as an academic integrity advisor. You do not necessarily need to disclose the course, the instructor, student suspect and/or other identifying details at this time. During this conversation, the advisor will explain the three criteria necessitating the action of reporting an academic integrity violation.

The three criteria are: 1) Act violating academic integrity (the incident is an action that violates academic integrity as outlined by the University), 2) Knowledge (the suspected student had knowledge that they were violating academic integrity as outlined by the University), and 3) Significance (the alleged violation will have a significant impact on the learning environment or grade of the suspect and/or others). The advisor will ask whether or not what you witnessed fits all three criteria. The advisor, however, will not tell you whether a case should be reported. If, after discussing the matter with an advisor, you still believe an honor offense may have occurred, you should report the case. Though the advisor will answer all questions, this decision solely belongs to the potential reporter. Calling upon the advice of an academic integrity advisor in no way binds you to report a case; however, it should be noted that academic integrity is the foundation of the University.

Student Reporting Procedure
Every reasonable effort will be taken to protect the identity of the reporting student as is appropriate to ensure due process of the case and prevent undue repercussions for reporting.

If a student witnesses a violation of academic integrity or otherwise has reason to believe that a violation has occurred, he or she may choose among several possible courses of action.

• Talk with the suspected student urging him/her to report himself/herself to the instructor of the course.
• Discuss the observed action with the course instructor, not naming those involved, to obtain guidance and determine if an observed act merits action under the Academic Integrity Policy and course syllabus.
• Report the incident directly to the course instructor with full details of the incident following the guidance of the instructor of making a formal report of academic integrity violation.
• Report the incident with full details using the CU Complaint Form.
• Report the incident with full details using the comment hotline, 615-453-6333.

Academic Integrity Form - Faculty use
Academic Integrity Form - Student use
Sanctions Table

Student Academic Conduct Code

The University admits students with the expectation that they have previously developed acceptable personal standards of conduct and ethics. Admission to Cumberland University carries with it special privileges as well as special responsibilities different from those enjoyed by and/or imposed on non-students. All students, residents, guests, staff, and faculty are expected to abide by the rules and regulations of the University. A disciplinary situation occurs when substantive violations of rules, regulations, policies, and guidelines or violations of local, state, and/or federal laws, rules, or regulations are reported to or discovered by appropriate University officials. Disciplinary procedures will be enforced for all substantiated violations. Student violations of Cumberland University policies, regulations, rules, and guidelines or a violation of local, state, and/or federal laws, rules, or regulations may lead to a non-renewal of or cancellation of current and future financial aid awards and to disciplinary sanctions as deemed necessary by appropriate Cumberland University officials.

University regulations go into effect when an individual matriculates and continues until the time of graduation or withdrawal. By the act of registration, the student agrees to accept standards and regulations reflected in this document and other publications of the University.

Academic Integrity - Cumberland University expects its students to pursue their academic work with honesty and integrity. The following are serious academic offenses that may result in sanctions up to and including expulsion:

• Cheating in any form including facilitating another’s efforts to cheat.
• Fabrication or falsifying documents, records, or credentials.
• Unauthorized multiple submission includes simultaneous submission of the same piece of work in two courses without the prior approval of both instructors, as well as turning in any assignment for which one has already received credit.
• Abuse of academic materials which includes stealing, infringing upon, destroying, losing, defacing, or damaging intellectual resources that belong to someone else.
• Electronic dishonesty includes inappropriate access to network files, accounts, or resources, knowingly spreading viruses, disabling computer hardware or software, software piracy, and/or other forms of copyright infringement.
• Receiving or giving assistance not authorized by the instructor in the preparation of any essay, laboratory report, examination, or other assignments included in an academic course.
• Taking or attempting to take, steal, or otherwise procure in an unauthorized manner any material pertaining to the conduct of a class including, but not limited to, tests, examinations, laboratory equipment, and roll books.
• Selling, lending, or otherwise furnishing to any unauthorized person material which can be shown to contain the answers to any examinations scheduled to be given at any subsequent date in any course of study offered by the University or any paper required as part of the academic requirements for any class taught at the University without authorization from the instructor.
• Plagiarism or the representation of someone else's writing, computer program, or other creation as one's own.

It is the responsibility of all members of the community – students, faculty, staff, and administration – to familiarize themselves with the violations defined above. Students should help ensure that breaches of academic integrity do not remain undiscovered. Faculty must take responsibility for clearly defining, in course syllabi and assignments, the parameters of legitimate collaboration and any other areas in which boundaries of academic integrity may be unclear. The administration has a responsibility to assist in the fair and timely implementation of standards and sanctions.

Plagiarism - Plagiarism is the presentation of someone else’s words or ideas as one’s own. (See APA Manual, located in the reference section of the Vise Library). One of the most common forms of plagiarism is the paraphrasing of several phrases, sentences, or ideas in a paragraph with only one citation at the end of the paragraph resulting in confusion between the cited content and the researcher’s own words or ideas. Another common form is the practice of substituting words or phrases while retaining the original author’s form and structure.

Plagiarism in any form is one of the most egregious violations of professional ethics an author can commit. Submission of plagiarized material, even by accident or through ignorance, is a severe infraction of the professional ethical code and can result in expulsion from the program. To avoid plagiarism:

• Cite sources within the text for all phrases or ideas that are quoted or paraphrased.
• Cite sources within the text in the format delineated in the APA Manual.

Academic Status

This term is used as an indication of a student’s academic standing with the University. Students must attain certain minimum academic standards in order to remain in good academic standing. Students failing to maintain these standards are placed on academic probation at the end of a regular term in which the cumulative GPA on academic credit work attempted at Cumberland University does not equal or exceed the minimum specified for the student’s proper classification hours. See the table in the Probation, Suspension, Dismissal, and Good Standing section of the Catalog for specific requirements. Students who, during a probationary Fall or Spring semester, fail to raise their GPA to the minimum standard prescribed for the appropriate classification at the end of that semester may be academically suspended from Cumberland University for one or more semesters. Students who are placed on academic probation or on academic suspension may attend the Summer semester in order to attempt to earn good academic standing. Summer semesters do not count as the required one semester of non-enrollment for academic suspension.

Academic Misconduct

Cumberland University expects students to adhere to the highest personal standards of honesty and academic integrity. Failure to adhere to these standards through acts of plagiarism or by cheating on assignments or examinations, whether by the use of unauthorized aids or by copying the work of another, will result in disciplinary action.

1. It is the responsibility of the instructor to file charges of Academic Misconduct. He or she may impose penalties ranging from a failing grade on the assignment to a failing grade in the course. Students may report academic integrity violations to course instructors or another faculty member. All reports will be investigated by the instructor in coordination with their Program Director and any other academic officer of the University as is deemed appropriate.
2. The instructor will forward the evidence to the Office of the Vice President for Academic Affairs. The report of misconduct will be placed in the student’s file.
3. The student will not be allowed to withdraw from this course to prevent a failing grade or reduce the sanctions.
4. The student may appeal the instructor’s decision through the Office of the Vice President for Academic Affairs. Upon receiving an appeal, the Vice President will call a meeting of the Academic Integrity Board.

Probation, Suspension, and Good Standing

A student will be placed on academic probation if his/her cumulative GPA of course work taken at Cumberland University is below the criteria listed as “Good Standing.” Good Standing is used as an indication of a student’s academic standing with the University. Only course work taken at Cumberland University is used to calculate good standing. Students must maintain the following minimum academic standards in order to remain in good standing:

0 - 29 semester hours attempted	1.50 GPA
30-59 semester hours attempted	1.80 GPA
60 + semester hours attempted	2.00 GPA

Academic probation is an emphatic warning that the quality of the student’s work during the probationary semester must improve in order for the student to continue at the University. Unless admitted on probation, a student is given one semester in which to bring the cumulative GPA to the required level for good standing. Failure to meet the required minimum level of good standing will result in academic suspension for a minimum of the next semester.

A student who is academically suspended for the first time must remain out of school for one full semester, excluding summer, before being eligible to apply for re-admission on academic probation.

Suspended students who elect not to enroll for at least one semester and who elect to return to the University at a subsequent time may return under academic probation. The student has one semester to earn academic good standing or academic suspension will be imposed.  

If, after a previous suspension, a student fails to achieve academic good standing at any point, the case will be reviewed by the Vice President for Academic Affairs to determine an appropriate course of action. Options include another suspension period, dismissal from the University, or an extension of academic probation with stipulations.

0.0 Grade Point Average

Any student earning a 0.0 GPA for an academic semester will be placed on Academic Probation. This is automatic and without consideration for any previous semester’s work or the student’s cumulative GPA. Students who are administratively withdrawn will receive grades of “AW” on their transcript and will automatically be placed on academic suspension.

Re-Admission Appeal

Students who have been academically suspended may be given special consideration for re-admission if the student can present adequate evidence of extenuating circumstances contributing to failure to achieve a sufficient GPA. The student must make an appeal for re-admission in writing to the Provost and Vice President for Academic Affairs, by the date designated by the Academic Affairs Office. Re-admission to the University is not automatic. If the student is re-admitted, the Provost and Vice President for Academic Affairs reserves the right to specify conditions and terms for re-admission. Multiple appeals for re-admission may not be granted.

Enrollment

1. No student will be allowed to enroll in classes or reside on campus that has an unpaid balance in the Business Office.
2. No student will be allowed to enroll who has been suspended during the preceding semester for any reason from Cumberland University or another academic institution.
3. All persons residing in residence halls must be officially enrolled in at least nine semester hours of college level credit coursework at Cumberland University.

Modifications of these policies must be approved in writing by the appropriate University official and placed in the permanent record of the student.

Transfer Credit

See the full transfer credit policy in the Enrollment Services area of the Catalog.

Attendance Policy

It is the responsibility of the University to deliver instruction; it is the responsibility of students to receive instruction by actively participating in classes and completing course assignments to the best of their ability within the timeframe of the course offering. Therefore frequent attendance and active participation in all classes, laboratories, and examinations regardless of delivery modality is an obligation that all students are expected to fulfill. Research has shown that student attendance is directly and positively correlated with success in a course.

Students who stop attending class, or who miss all or most of their classes excessively, will be subject to Administrative withdrawal from the University and all applicable grading and withdrawal policies. Students who are administratively withdrawn by the university will not be allowed to continue living in residence halls, nor will they be allowed to continue representing the University in any manner, intercollegiate athletics, or any form of competition or University representation. Students who are administratively withdrawn due to lack of attendance or excessive absences will not be eligible for a refund.

Students are expected to communicate with their instructor, in advance, when an absence will occur. It is at the discretion of the faculty member to accept late assignments or to allow make up work due to absences. To this end, each course syllabus clearly delineates expectations regarding absence notification of faculty by students, class participation, and acceptance of late work.

Auditing of Classes

Auditing of classes is permitted on a space available basis with the approval of the Registrar. Auditing students are exempt from tests and examinations and do not receive credit for the course. Auditing students will pay 50% of the regular tuition charges.

Change of Address, Phone Number, Email, Name and/or Major

All students are required to keep correct and current personal contact information on file in the Office of the Registrar. Any student who makes a change in their name, address, phone number, e-mail address, or academic major must update his/her official record within two weeks of the change. Official correspondence will be mailed to the address listed in the database in the Office of the Registrar. Updated information must be filed with the Registrar. The form to change addresses, phone numbers, email, name, and/or major is the Change of Information form, available in the Office of the Registrar.

Students choosing to change academic majors may be required to repeat courses or to enroll in prerequisite courses in order to satisfy requirements for the selected academic major. The best plan for academic success is to satisfactorily complete the coursework requirements for the academic major with grades of “C” or higher in every course.

Class Availability and Cancellation

Classes listed in this Catalog may not be offered annually. The Cumberland University Register is published by the Office of the Registrar before each semester. This publication contains the official announcement of the semester courses offered by the University, relevant University policies for the semester, and dates and deadlines for the semester.

The schedule of classes published for each regular and non-regular semester is for information purposes. The University reserves the right to cancel, postpone, combine, or change the time of any classes for which there is not sufficient enrollment or for other reasons deemed to be in the best interest of the institution.

The CU Register is published in the Academic Resources section of the Cumberland University website. It is updated as course offerings change.

Class Preparation

Regular preparation for class sessions, laboratories, and examinations, and the prompt performance of assignments, are obvious expectations of the student. Failure to prepare adequately places the student at a severe disadvantage and may result in poor academic performance. After spending appropriate study time, students still having difficulty in any course should consult with the faculty member teaching the class, the AEC Center, the Dean of the School, the Registrar, or Provost and Vice President for Academic Affairs.

Class Standing

Freshman	00 to 29 semester hours completed
Sophomore	30 to 59 semester hours completed
Junior	60 to 89 semester hours completed
Senior	90 or more semester hours completed
Graduate	Enrolled in graduate program

Classification of Students, Terms, and Courses

Full-Time Student

A full-time undergraduate student is one who has been accepted by the University and who is enrolled for 12 or more semester credit hours in the Fall, Spring, and/or Summer semester. Full-time academic loads in Fall, Spring, or Summer semesters may not exceed 18 total semester hours without submitting an academic appeal. Full-time status is determined by summing all semester hours during the grading periods assigned to the appropriate semester.

Part-Time Student

A part-time student is enrolled in fewer than 12 total undergraduate hours in the Fall, Spring, or Summer semesters.

Special Student

A special student is a non-degree seeking person who has been given permission to enroll by the Admissions Committee.

Transient Student

A transient student is defined as a student who seeks:

1. To enroll at another college/university for credit to be transferred to Cumberland University, or
2. To enroll at Cumberland University to have academic course work transferred to another college/university.

Cumberland University students requesting transient permission at other institutions must file the request in writing stating the desired transient institution, the specific courses at the transient institution, the calendar term the course will be taken, and the equivalent Cumberland University courses. If permission is granted, a “Letter of Transient Permission” becomes part of the permanent record file of the student and a copy of the letter will be provided to the student as proof of transient permission. Any course work completed without first having prior written approval may not be used as academic credit toward a degree. All course work grades approved by the Dean of the appropriate School for transient permission will be calculated as part of the cumulative grade point average. The calculation will not be figured in until the final GPA for graduation is determined. The student is responsible for completing all admissions and/or other enrollment requirements at the transient institution and for having the transient institution forward an official transcript to Cumberland University upon completion of the approved coursework.

Students temporarily enrolling at Cumberland University for the purpose of taking course work to be transferred to their permanent (home) institution must present an official Letter of Transient Permission. This document must arrive on or prior to regular registration day of the term for which the student is seeking admission and be signed by the Official from the home institution. Specific classes for which the student is being given permission to register must be listed. The transient student must be eligible to enter as determined by the admission standards published in this catalog. This institution will not provide academic counseling to transient students nor guarantee the appropriateness of course work taken here to the degree being sought by the student elsewhere.

Fully Admitted Graduate Student

A fully admitted graduate student is one who has met all admission requirements and has been given acceptance by the Office of Admissions.

Provisionally Admitted Graduate Student

A provisionally admitted graduate student is one who has met at least the minimum requirement of having a baccalaureate degree from a regionally accredited university, submitted an application and fee, but has not met all the admission requirements. Students admitted provisionally will receive a letter from the Director of Admissions detailing why their admission is provisional.

Students must complete the requirements to be fully admitted prior to enrolling for more than eight graduate credits. If a student does not meet the specified admission requirements, he or she may petition the Director of Admissions for an exception. This must be done prior to enrolling in additional graduate coursework. Enrollment in all graduate programs is subject to acceptance into the program.

Regular Term

Cumberland University has three regular terms that are used to determine the academic calendar. They are Fall semester, Spring semester, and Summer semester. All students must conform to the deadlines and procedures outlined in the Cumberland University Register.

Non-Regular Term

Non-regular terms, off-campus classes, or accelerated terms may be deemed appropriate by the administration. In certain programs courses are offered in two eight-week terms offered within regular terms. In isolated circumstances, financial assistance may not be available due to federal or state guidelines. Students should check with the Office of Student Financial Services before registering for a non-regular term class. Course fees, other charges, and regulations will be published before the beginning of each of the non-regular terms.

Lower Division Courses

Courses numbered at the 100 or 200 level are lower division courses.

Upper Division Courses

Courses numbered at the 300 or 400 level are upper division courses.

Graduate Division Course Numbering

Courses numbered at the 5000 and 6000 level are graduate division courses.

Definitions

Major - A major field of study should be selected as early as possible. A major must be declared before the senior year. Each major consists of a minimum of 30 semester hours in a chosen area of specialization. The total number of hours may vary with the specialization area chosen.

Minor - Some students choose to complement a major program with a minor in a related field. All minors require a minimum of at least 18 semester hours, at least 9 of which must be upper division courses. Specific requirements for majors and minors are listed in the respective disciplines.

Face-to-Face (in-seat) Course - A Face-to-Face (in-seat) course is a traditional academic course interface in which the faculty and students primarily meet, engage and interact at the scheduled course time in each other’s presence. This type of course interface can be enhanced by web based content, electronic course management systems or other electronic based technology, but such technology does not exceed 24% of the faculty-student contact for the course.

Hybrid Course - A Hybrid (blended) course is an academic course interface in which some traditional face-to-face (in-seat) time has been replaced by a mode of distance learning (i.e. course management system, web based content, online learning activity, or other electronic based technology). A hybrid course is designed to integrate face-to-face and distance learning activities so that they reinforce, complement and enrich one another to best engage the students in learning. This course interface has 25% - 49% of the course time dedicated to distance learning and 51% of the course time in the traditional face-to-face mode.

Distance Learning Course - A Distance Learning course is an academic course interface in which the course interactions between faculty and students are primarily at a distance from one another, rather than in each other’s presence. A distance learning course utilizes a means of distance learning as the principal mode of interaction between faculty to students and student to student. It may utilize course management systems, web based content, online learning activity, video conferencing, chat room and/or other electronic based technology. This course interface has 50% - 100% of the course time dedicated to distance learning.

Concurrent Enrollment

Any student enrolled at Cumberland University may not enroll concurrently in any other institution of higher education without having prior written permission of the Vice President for Academic Affairs and Dean of the appropriate School. Credit hours earned during unauthorized concurrent enrollment may not be used toward fulfilling degree requirements at Cumberland University.

Distance/Correspondence Credits

Credits earned by distance/correspondence may be accepted toward graduation subject to the following stipulations:

1. The credits earned must be from a college that is regionally accredited.
2. Students in residence enrolled in 15 semester hours or more may not register for such courses.
3. Students not enrolled in 15 semester hours or more may, with written permission of the Dean of the appropriate school, enroll for the number of hours for which permission is given.
4. ENG 101, ENG 102, and MATH 111 may not be taken by correspondence.
5. Credits earned in distance/correspondence courses must be “C” or above and in accord with the declared academic program of the student involved and must not duplicate courses already completed satisfactorily. A Cumberland University student may not use distance/correspondence credit to repeat any previously transcripted class.
6. The maximum amount of distance/correspondence and/or credit by examination allowed is one-fourth of the total number of credits required for a degree. In addition, the total number of credits earned through non-classroom circumstances may not exceed 30 hours. Specific information on course listings may be obtained in the Office of the Registrar. Since Cumberland University does not offer a large variety of distance learning/correspondence credit, for additional information, Tennessee residents may write or telephone:

Office for Online and Digital Programs
618 Greve Hall
Knoxville, Tennessee 37996
800-670-8657

Interested students should see their School Dean or the Provost and Vice President for Academic Affairs for permission criteria.

Dean’s List

The Dean’s List of distinguished students is compiled at the conclusion of each academic semester. Any enrolled full-time undergraduate student whose GPA is 3.50 or above on all classes attempted for the semester will be placed on the Dean’s List. No student with a grade of “F,” “FA,” or “I” in any course, regardless of his/her grade point average, will be placed on the Dean’s List.

Office of Student Success

Faculty or peer tutoring is available for many of the courses taught at Cumberland University. The Office of Student Success, located in the Learning and Career Commons room 122, serves as a resource for Cumberland University students in need of academic support and offers tutoring, mentoring, and academic assistance. The primary goal of the office is to provide Cumberland University students with the tools that are necessary for success. While it is open to all Cumberland University students who wish to obtain academic assistance and/or individual tutoring, Cumberland University faculty may also refer students to the Office of Student Success for further academic attention. It works closely with the Athletic Department to ensure student-athletes have access to additional academic resources. Also, the Office of Student Success offers the College-Level Examination Program (CLEP) which is a series of exams for undergraduates interested in testing-out of certain General Education Classes. Lastly, the office offers the Miller Analogies Test (MAT) for those applying to various graduate schools. The Office of Student Success phone number is 615-547-1295.

Degree Completion

All Cumberland University students degree must complete the final 30 of the required minimum of 120 hours (for Bachelors) or minimum 60 hours (for Associates) for each degree at Cumberland University. If the selected major has a requirement of more than 120 hours, the student must complete the last 25% of the required hours at Cumberland University.

Graduation

Each student is personally responsible for understanding and completing all requirements for an academic degree. While the academic advisor will assist the student with this process, the advisor will not assume responsibility for these activities.

Educational Goals

Cumberland University is committed to high academic standards. The institution strives to involve the student, faculty, administration, and staff in the building of a positive academic community. Further, the faculty of Cumberland University is committed to assisting each student in the development of a range of intellectual skills, knowledge, and understanding that will provide a firm base for study in a major field and post-baccalaureate work.

Educational Opportunities

Students enrolled at Cumberland University have the opportunity to learn in a variety of formal and informal settings. Involvement in the educational life of the institution is encouraged. Forming peer relationships, developing faculty friendships, participating in athletics, drama, music, and various other student activities are important growth experiences. Students are encouraged to develop their potential in a variety of dimensions of life including intellectual, physical, vocational, social, and spiritual.

Enrollment Certification/Verification

Enrollment certification/verification and loan deferments are completed in the Office of the Registrar and are based upon a student’s registration and payment of tuition and fees.

Instruction Schedule

Regular class hours are scheduled Monday through Friday, with some evening and Saturday courses being offered. Some nursing clinical experiences may be scheduled on Sunday. Instructional periods are usually Monday, Wednesday or Tuesday, Thursday. Laboratory sections may be scheduled at times other than lecture class periods. A section of courses will incorporate blended online learning into the schedule. These classes may not meet in the classroom on days designated by the course instructor; however, the student is responsible for a substantial online component equivalent to a typical class section. A faculty member may schedule additional instructional periods as needed. Specific questions should be directed to the Office of the Registrar.

Final Examinations

Final examinations are held during specified days at the close of each semester. Each course must terminate with a final assignment that measures comprehension of the material and mastery of skills. The timetable for these tests is published in the Cumberland University Register distributed each term. Attendance at all scheduled and announced final examinations is required. Unauthorized absence from an examination may result in a grade of “F” (failure) on the examination and/or the course. No on-campus examination will be held at any time other than the announced period without the approval of the instructor and the Dean of the appropriate school. Excuses for authorized absences from final examinations must be obtained in writing from the Provost and Vice President for Academic Affairs. Travel plans do not constitute sufficient reason to request a change in the examination schedule.

Final Term Grades

Final Term Grades can be viewed on the Internet through the CAMS Student portal, after the student completes their short end of course evaluation.

Foreign Language Policy

Students may transfer six hours in any recognized language taken at an accredited institution, as long as it is six hours in the same language and subject to CU’s standards for transfer credit. All foreign students from Non-English speaking countries who make an acceptable score on the TOEFL may be exempt from the Foreign Language Requirement (if required in the student's chosen major) since they have already acquired a foreign language. If the student graduated from an English speaking high school the student is considered English speaking.

Students who have successfully completed two or more years of Spanish on the high school level can take a standardized placement test (ACTFL). The fee would be paid by the student and CU faculty will determine the appropriate hours of CU Foreign Language credit based on the students’ test scores.

General Education Core (GEC)

The primary objective of any institution of higher education is to produce a knowledgeable and informed graduate; thus, requires a core of essential studies in order to expose its graduates to a body of knowledge which is common to all educated people. The core also prepares students for a major college course of study. The GEC is the foundation of the curriculum of this institution and reflects the commitment of Cumberland University to the liberal arts and sciences. The student will complete a minimum of 39-45 semester hours in the GEC. All graduates must complete the General Education Core (GEC) requirements of this institution. A student holding a University parallel associate or baccalaureate degree from a regionally accredited institution is considered to have completed the General Education Core (GEC) requirement of this institution. Some programs of study require particular GEC courses or additional GEC courses for completion of the degree.

NOTE: Some degrees require additional general electives be taken from the General Education Core beyond the minimum mandated by Cumberland University for those students seeking licensure. The specific configuration of necessary classes is outlined in each program of study.

NOTE: All choices in the General Education Core may not be available depending on the requirements of the chosen Major. Please discuss with an advisor the requirements of the major before choosing General Education Core course options.

All full-time Cumberland University students must be continually enrolled in English Composition classes until the General Education Core (GEC) requirements for English Composition are satisfied. All students are required to take mathematics in the General Education Core as well, please refer to the Mathematics Policy for additional information.

As a requirement for graduation, all senior students will take a mandatory Exit Exam to measure the extent to which they have attained the GEC competencies. The Exit Exam will be administered each Fall and Spring Semester. This Exit Exam will assist the faculty and administration in assessment of the quality of the GEC program, and the GEC competencies of Graduates.

Grading Scale Undergraduate

Students are evaluated in their academic achievements according to a system of letter grades. The following scale is the University standard although some Schools, and faculty may deviate from this scale. Their specific grading policy will be detailed in the course syllabus.

Grade	GPA	Numerical Average
A	4.0	93-100
A-	3.667	90-92
B+	3.333	87-89
B	3.0	83-86
B-	2.667	80-82
C+	2.333	77-79
C	2.0	70-76
D+	1.333	67-69
D	1.0	60-66
F	0	00-59

Numerical average may vary with instructors.

NOTE: While a grade of “D” and “D+“ are considered passing, a student earning these grades may not be allowed to move to a higher level course in the specific academic area if the course with a grade of “C” is a prerequisite for the higher level course. Students are responsible for ensuring they meet the prerequisites for all courses. Furthermore, a grade of “C” (2.0) or higher is required to satisfactorily pass all Developmental Studies courses, ENG 101, ENG 102, and all courses required by the major.

AU	Audit indicates that a course has been audited. An audit grade cannot be changed to one for credit during the semester, or at a later date.
F	Failure (final course average 59 and below). No credit hours earned
FA	Failure to attend. Students who fail to officially withdraw from a class or who do not attend a minimum number of class meetings may earn a grade of FA. A grade of FA is the same as a grade of F.
FC	Failure Cheating. Same as an F but indicates student failed due to cheating.
W	Withdrawal (does not affect grade point average).
WP	Withdrawal Passing (does not affect the grade point average).
AW	Withdrawal failure to attend (counts as a "F")
WF	Withdrawal Failing (same as a "F", indicates the student withdrew from the course while failing)
IN	Incomplete – A temporary notation used only when course requirements have not been completed due to extenuating circumstances. (Does count as hours attempted, and is calculated as “F” in grade point average until replaced with a permanent grade). The student has until the end of the next semester to complete the course. At that point, the “I” is converted to an “F.” Incomplete grades are only assigned under circumstances where it is very reasonable to assume the student can complete the delinquent material. It is inappropriate if more than 25% of the course assignments are incomplete.
P	Pass – denotes satisfactory work in a non-letter-grade course (does not affect grade point average).

Grade Scale Graduate

Grading of students in each course is reported by the professor. The grading system shown below is employed for all graduate level courses.

Grade	GPA	Recommended Numerical Average
A	4.0	90-100
B	3.0	80-89
C	2.0	73-79
F	0	72 or below

IN - A temporary notation used only when course requirements have not been completed due to extenuating circumstances. (Does count as hours attempted, and is calculated as “F” in grade point average until replaced with a permanent grade). The student has until the end of the next semester to complete the course. At that point, the “IN” is converted to an “F.” Incomplete grades are only assigned under circumstances where it is very reasonable to assume the student can complete the delinquent material. It is inappropriate if more than 25% of the course assignments are incomplete.

W - Withdrawal (does not affect grade point average)

Any student who discontinues class attendance and does not officially withdraw will be assigned the grade of “F” in that course or courses. To withdraw officially, a student must obtain the required signatures on the Withdrawal Form (found in the Registrar's Office, MH-107). Failure to follow proper withdrawal procedures may result in a student’s receiving an “F” in these classes.

WP - Withdrawal Passing (does not affect grade point average)

 

WF - Withdrawal Failing (same as a "F", indicates the student withdrew from the course while failing)

Any student dropping a course within the time limit noted in the Cumberland University Register, while performing satisfactorily, will receive a grade of “WP” (withdrawal from a course, having completed work to that point satisfactorily); otherwise a grade of “WF” (withdrawal, having done unsatisfactory work) will be assigned. The "WP" does not calculate into the GPA. The "WF" calculates into the GPA as an "F".

AU - To audit a course, the student must obtain permission from the Program Director. Audit must be clearly marked on the registration form and, if a change from audit to credit is desired, the change must be made prior to the second class meeting.

Graduate/Professional School Preparation

Students considering application to graduate schools should consult the catalog of the institutions they wish to enter for admission and prerequisite requirements. Counsel should be sought from one’s faculty advisor in planning an appropriate undergraduate program of study at Cumberland University.

Cumberland University believes that the best undergraduate preparation for graduate school is the acquisition of critical skills, broad-based knowledge, and the development of personal creativity and competence. These are the values widely recognized by better graduate and professional schools.

Graduation Requirements

Undergraduate Graduation Requirements

The student is responsible for ensuring that he or she complies with all regulations and completes all degree requirements. Requirements for graduation are determined by a dual system reflecting both the quality and quantity of a student’s work. These are expressed in terms of semester credit hours and in a calculated GPA derived from assigned course grades.

A candidate for an associate's degree must complete a minimum of 60 semester hours of credit of academic work. At least 24 hours of the degree requirements must be earned at Cumberland University. A cumulative grade point average (GPA) of at least 2.00 is required for all course work taken at Cumberland University. Students must earn a grade of "C" or better in each core course required by the academic major. A student who has earned a bachelor's or master's degree is not eligible to enroll at Cumberland University to earn an associate's degree. A large portion of the required curriculum for associate's and bachelor degree programs involves the General Education Core (GEC) courses. Once successfully completed for a higher degree, there are not sufficient courses available to meet the requirements for a lesser degree. A student may return however, to work toward another bachelor's or master's degree in a different discipline than his or her first degree.

A candidate for a bachelor’s degree must complete a minimum of 120 semester hours of credit of academic work. At least 25% of the degree requirement must be taken at Cumberland University. At least half of those (15 hours for 120 hour programs) must be upper division (300-400 numbered) courses. The candidate must complete those courses required in the General Education Core (GEC), the specific requirements for a chosen major and sufficient elective hours to complete the total credit hours requirement. A cumulative grade point average (GPA) of at least 2.00 is required for all course work taken and accepted at Cumberland University. A student must earn a grade of “C” or better in each core course required by the academic major.

A minimum of 30 semester hours, in an approved program of study, is required for the awarding of any master's degree. Specific courses necessary to complete each program of study are listed in the academic division sections of this document. The student is cautioned to follow the programs of study, as enumerated, to ensure appropriate and timely progress toward the degree. Note: Certain majors require more than the minimum semester hours to earn a degree.

Transient permission and credit for examination will not be granted for any coursework if the student is within the last thirty (30) hours required for graduation for Bachelor's or Associate's degrees.

Except as listed below, no student will be allowed to walk in Commencement unless they have completed all graduation requirements. Students who have a documented ability to complete all graduation requirements in the May and Summer terms may walk with the approval of the Academic Affairs Office. These students must be registered for the May and Summer courses.

Students continuously enrolled in Cumberland University ordinarily will be allowed to graduate under the catalog that is current when they enter Cumberland University, provided graduation is within seven years of the time of that entrance date and the required courses are still in the University curriculum. Cumberland University will make every effort to honor curricula listed in the student’s entering Catalog. The University reserves the right to change degree requirements due to federal or state government licensure changes, to regulatory agency mandated modification, or to other extenuating circumstances. Continuously enrolled students may elect to graduate under any one catalog in use during the eight-year period with approval of the Provost and Vice President for Academic Affairs. If a student is not in continuous enrollment in the University, he/she must meet all requirements listed in the catalog including regulations that are in effect at the time of his/her return. Exceptions to this policy may be requested in writing by Academic Appeal to the Provost and Vice President for Academic Affairs.

Degree requirements for each academic major offered by the University are published in this document. All academic degree requirement exceptions must be approved via Academic Appeal by the Provost and Vice President for Academic Affairs. Students must submit degree requirement modification requests in writing to the Registrar.

The curriculum is designed to ensure that students study a common body of knowledge covering a broad range of disciplines. The purpose is to see that students develop those skills necessary for analytical thinking, for communicating ideas, and for choosing an area of study that will be rewarding. The General Education Core (GEC) includes this common body of knowledge.

The University reserves the right to hold diplomas and/or transcripts until the student has satisfied his/her University obligations.

Graduate Graduation Requirements

Candidates for Cumberland University’s Masters programs must maintain a minimum grade point average of 3.00. A student is allowed a maximum of six semester hours of “C” grades. No student will be allowed to continue in his/her respective program without permission of the Graduate Studies Council if they earn more than two “C” grades or below in any courses.

If a grade of “F” is earned in any graduate course, the student must repeat the course in its entirety. No student will be allowed to continue in his/her respective program without permission of the Graduate Studies Council if a grade of “F” is earned in any graduate course. If allowed, a grade of “B” or better must be earned in the repeated course. If, after repeating the entire course one time, a grade of “B” or better is not earned, the student may not continue in the program.

Each student must successfully complete the required semester hours of graduate coursework for the Master's Degree within seven calendar years from the date of entry as a degree-seeking student.

Graduation and Transfer Evaluations

At the request of the student, a graduation evaluation will be prepared by the Office of the Registrar after the completion of 60 semester hours. The graduation evaluation will list specific courses required to complete the selected academic degree. Students must complete a Graduation Evaluation form and turn in to the Registrar's Office during the first semester of Junior Year.

Transfer students will receive an official Transfer Evaluation during their initial semester of enrollment. The evaluation will list courses from other institutions that will be applied toward a degree.

Graduation with Honors

The diplomas of graduating seniors receiving baccalaureate degrees will show honors categories based on the following scale:

Cum Laude	3.50 - 3.74
Magna Cum Laude	3.75 - 3.89
Summa Cum Laude	3.90 - 4.00

These honors categories are announced at commencement based on a student’s cumulative GPA at the end of the semester preceding the commencement ceremony. The honors category is calculated on the combined cumulative grade point average of all accepted college transfer credit hours and Cumberland University course work at the end of the semester preceding the commencement ceremony. Graduating seniors are not eligible for honors until they have completed at least 25% of the total semester hours required for the degree in upper division (300-400 numbered courses) credit hours through Cumberland University. If at commencement, a student's cumulative GPA would allow a higher category than that determined at the end of the semester preceding the graduation semester, the student will receive a substitute diploma indicating the higher category. In like fashion if at commencement ceremony the student's final cumulative GPA warrants a lower grade category, than this will be assigned to the student's final record. Courses may not be repeated for the purpose of raising an honors category. The student’s official transcript will reflect the appropriate honors category based on the cumulative GPA of all accepted college transfer work and all Cumberland University course work. Honors categories do not apply to graduate students.

Homeless-Student Liaison

Cumberland University is in compliance with Tennessee Code Annotated, Title 49, Chapter 7, Part 1 in identifying and appointing a Homeless-Student Liaison. Students needing this service should contact the Office of the University Chaplain.

Intent to Graduate

A student who intends to graduate must file an Intent to Graduate form online using the instruction sheet by Midterm in the first semester of Senior Year. The student is responsible for complying with all degree requirements. Students are encouraged to consult their academic advisor in a timely manner to ensure required courses will be available in the last semester to accommodate graduation. The University does not guarantee that course work required for the degree will be offered in the student’s anticipated last semester of enrollment. The Registrar’s Office reviews the Intent to Graduate Form to ensure that all commencement requirements have been satisfied.

Career Services

The Office of Career Services supports students and alumni in the development and achievement of career decisions and goals. The University is dedicated to providing resources to enhance students' knowledge in the areas of career exploration, job search skills, and information on employment and internship opportunities. Career Services is available to all Cumberland University students and alumni who wish to receive assistance with job searches, develop or refine resumes, and participate in a wide range of career planning programs. It also arranges job fairs and offers networking opportunities each semester for students and employers. The Office of Career Services works closely with all academic and non-academic units by gathering and disseminating data relative to job opportunities, salary ranges, educational needs, and other pertinent measures. Some of the many services and resources available through Career Services are:

• self-assessment tools to assist in developing career plans;
• information on specific careers and employers;
• assistance with resume, cover letter, and interviewing;
• career and job fairs;
• opportunities to meet and network with CU alumni;
• online listings for full and part-time employment, internships, and volunteer opportunities;
• graduate school information;
• internships.

The Internship Program will answer some questions about Internships.

Students are encouraged to visit the office early in their college career to develop the most effective career path.

Internship and Practicum Experiences

Internship and Practicum Experiences

A goal of Cumberland University is to enable the student to apply the knowledge and theories learned in academic courses to professional work environments. Internship and practicum courses are designed to accomplish this goal. Cumberland students enrolled in an internship or practicum experience are supervised by the Director of Career Services, a University faculty member and by a qualified and practicing professional in the work place.

Prior approval of the Director of Career Services and a University faculty member is necessary for enrollment in an internship or practicum. Students will not receive academic credit for experiences that are not previously approved, assigned, and supervised by a faculty member. Grading is either pass (“P”) or fail (“F”). The prior academic performance of the student is a consideration in the selection and approval process. Normally, only students who have achieved junior or senior standing are eligible to participate. No more than six (6) semester hours of credit may be earned through these experiences, except when noted in a certain program of study. Predetermined and measurable academic objectives must be established for the internship or practicum prior to assignment. Success in the internship or practicum experience is determined, in part, by meeting these objectives.

Internship and practicum experiences will be designed to assist the student in exploring career opportunities and directions, while assisting the student in the development of the professional skills necessary to enter the employment arena after graduation. Internship and practicums described in this section should not be confused with student teaching which is required of education majors, with clinicals which are required of Nursing majors, or with legislative internship. Student teaching, clinical experiences, and legislative internships are described elsewhere in this document. For additional information, contact the Office of Career Services or the Registrar.

Practicum Experience

A practicum is designed to give first and second year students the opportunity to observe and experience the role and responsibilities of their proposed career field. Students engaging in practicum experiences spend around 50 hours of observation at an organization. These students typically do not have any hands on experience during the practicum and are not entitled to any compensation. Practicums are tied to particular academic courses and are part of specific course requirements.

NOTE: No practicum will be held over a 2-semester window. Each will take place during a single semester only (for financial aid and audit purposes).

Internship Experience

Internships require students to be more responsible and aware of the given environment. During the internship phase, students apply skills learned through classes and other experiences where he/she has to work directly under the employer. An internship is not part of an academic course, but is the academic course. Students participating in an internship may or may not be paid. Most organizations require that students seek academic credit for the experience. Along with this requirement, students not receiving compensation are required to have their employer sign the Fair Labor Standards Act. Students may also be required by faculty sponsors to submit assignments or special projects based on information gathered during the internship experience.

Internship Qualifications

·Student must be a junior or senior (Students may be assigned an internship as an extenuating circumstance by approval of the school Dean and Director of Career Services).
·Students must be in good standing with the university.
·Student must have a cumulative GPA of 2.5 or above.
·Internships must be directly related to your major, minor, or occupational goal, and approved by a faculty sponsor.
·Employer must be willing to enter in the “Internship Learning Contract” with Cumberland University.

NOTE: No internship will be held over a 2-semester window. Each will take place during a single semester only (for financial aid and audit purposes). Students must complete their paperwork in order to be able to register for an Internship, and the Internship must be included on the students schedule by the last day to drop/add date in the semester in which they are taking the internship.

Unit Credit Available

The credits awarded are determined according to the hours worked on site per semester:

• 1 credit=50 minimum hours
• 2 credits=100 minimum hours
• 3 credits=150 minimum hours

NOTE: Hours worked on site may vary among departments based on accreditation standards and/or other extenuating circumstances as determined by the school Dean and Director of Career Services.

See the Internship Section of the website for more detailed information on internship program and process.

Mathematics Policy

• A student must be continuously enrolled in mathematics until the GEC requirement for mathematics is satisfied according to the student's chosen program of study.

• A student may withdraw from mathematics (MATH 098 or GEC requirement) a total of one time only. The student must then enroll in mathematics the following semester and remain enrolled until successfully completing the course (without withdrawing again). Once this one-time drop is used for either MATH 098 or a GEC mathematics course, the student may not drop any additional required GEC mathematics course (including MATH 098).

• Students are placed into either MATH 098 or a GEC mathematics course based on their ACT sub score in mathematics and/or their score on the Cumberland University Mathematics Placement Test (available through the Testing Center on campus). Please see the individual course descriptions for additional placement information.

Named Professorships

The Virginia and Guy Thackston Liberal Arts Professorship

Established in 2020

The Virginia and Guy Thackston Liberal Arts Professorship became the first endowed professorship to be awarded in Cumberland University’s 178 plus-year history. Created through gifts from the Thackston Family Foundation, the Professorship honors the memory of Virginia and Guy Thackston and their long connection to Cumberland University.

 

The General Tom P. Thompson, Jr. Professorship
Established in 2021

The General Tom P. Thompson, Jr. Professorship was created to support a deserving Cumberland faculty member in the field of criminal justice. Funding for the Professorship came from numerous donors who wanted to tangibly honor General Thompson’s 43 years of public service as the District Attorney General for the 15^th Judicial District.

 

Non-Traditional Course Credit

In addition to traditional transfer course credit, students may apply for non-traditional course credit. In an effort to recognize the work and life experience of our student population, Cumberland University offers several opportunities for the awarding of undergraduate college credit through testing, interviews, and/or the documentation of work and life experience relative to course learning outcomes and objectives. There are nine (9) sources of non-traditional undergraduate course credit that Cumberland University will consider:

1. ACT and SAT exam scores may qualify for English and Math course credit.
2. College Entrance Examination Board (CEEB) Advanced Placement (AP) exams taken in high school may qualify for course credit.
3. Military Education Credit as recognized by the American Council on Education (ACE) may qualify for course credit.
4. Defense Activity for Non-Traditional Education Support (DANTES) content exams may qualify for course credit.
5. College Level Examination Program (CLEP) course content exams may qualify for specific college course credit.
6. An American Council on the Teaching of Foreign Languages (ACTFL) evaluation, consisting of an interview and a written exam, may qualify students for foreign language course credit.
7. Cumberland University offers Challenge Exams which allow students to “test out” of a Cumberland University course and earn credit for that course.
8. Students can submit portfolios for consideration for Experiential Credit for some course work. A review of a student’s portfolio will be completed to determine whether the student can earn credit for his or her work experience.
9. Police Officer Standards and Training (POST)

Non-traditional coursework is evaluated according to Cumberland University‘s transfer credit policy.

1. Credit will not be awarded for any exam or course content for which a student has previously attempted college/university credit or if a student has previously completed advanced study beyond the content level covered by the exam.
2. Evaluation of credit earned by alternative methods is based on equivalencies in effect at the time the credit is requested.
3. Admissions decisions are not based on the award of non-traditional course credit because these credits are not assigned a letter grade and, therefore, cannot be included in the calculation of a student’s GPA

General guidelines for non-traditional course credit accepted by the University are described below.

Eligibility

Undergraduate students enrolled in any program are eligible for non-traditional course credit under the following requirements.

1. The student must have received a letter of Initial Acceptance or Full Acceptance from the Director of Admissions. Initial Acceptance is based on the receipt of a completed and signed application, all final or in progress official transcripts, and a $50 application fee.
2. Applications for non-traditional course credit are not accepted for students in the last 30 credit hours of their degree program.
3. A maximum of 30 credit hours of non-traditional course credit from all sources may be awarded. The 30 credit hour maximum may be met by any combination of ACT/SAT, CEEB AP, Military Credit, DANTES, CLEP, ACTFL, Challenge Exams, and Experiential Credit. For example, more than one CLEP exam may be taken to reach the 30 credit hour maximum of non-traditional course credit.
4. Non-traditional course credit reviews, exams, interviews, and portfolio reviews are not available until the associated fee is paid.
5. Once an application for non-traditional course credit is received and paid for, no refunds are made.
6. All fees are subject to change.

Notification of Results

A final evaluation of all non-traditional course credit results (exam reviews, test scores, interview results, and experiential credit results) will be provided by the Registrar’s Office. Once their evaluation is finalized, the student’s transcript is annotated and an unofficial transcript is mailed to the student from the Registrar’s Office. An official transcript can be requested on our website at www.cumberland.edu, scroll to the bottom of the page and click "Request a Transcript". Create a new account and follow the instructions.

Transcript Annotation of Awarded Non-Traditional Course Credit

Letter grades are not awarded for non-traditional course credit. When non-traditional course credit is awarded, the transcript is annotated with a “CR” for credit in the grade column. “CR” grades are not used in the calculation of the student’s GPA. Consequently, non-traditional course credit does not contribute to a student’s GPA requirement for admission decision or to meet graduation requirements.

Non-traditional course credit is posted to one of two areas on the student’s transcript. Exams and interview credits are posted under the heading “Exams” on the official transcript. An exam entry includes the course number and title for which non-traditional course credit is awarded and the grade of “CR”. Experiential course credit is posted under the heading of “Validated” with the course number and title for which the non-traditional course credit is awarded and a grade of “CR”.

If non-traditional course credit is applied for, but no course credit is awarded, there is no posting to the student’s official transcript.

Office of Responsibility

For ACT/SAT, CEEB Advanced Placement (AP), Military Credit and DANTES credit information, please contact:

Registrar's Office
615-547-1228
8:00 AM to 4:30 PM weekdays

For CLEP and ACTFL information, please contact:

The Office of Student Success
8:00 AM to 4:30 PM weekdays

For Challenge Exams and Experiential Credit, please contact the school with academic responsibility for the course.

Edward A. Labry School of Science, Technology, and Business
615-547-1259

School of Nursing and Health Professions

615-547-1274

School of Humanities, Education, and the Arts

615-547-1331

Prerequisites

Prerequisite is a course or other specific preparation that must be completed before enrollment in an advanced course. The student is responsible for determining and meeting, prior to registration in a course, all prerequisite requirements for any class in which he/she is enrolled. Prerequisite information is contained in the course description section of this publication. Specific questions should be addressed to the Vice President for Academic Affairs and Dean in the School in which the student is majoring. As a general rule, a grade of at least a “C” or permission of the instructor of the advanced course must be obtained before enrolling in the advanced course.

Probation and Suspension Graduate

Students enrolled in a master’s degree program are required to maintain a minimum cumulative grade point average of 3.00 (on a 4.00 scale) in all courses taken for graduate credit. Good academic standing indicates that the graduate student has earned a GPA of 3.00 or above and is meeting the minimum academic standards of the institution. No candidate may receive a master's degree with a graduate course grade of "F" that has not been successfully repeated as indicated in the Cumberland University Graduate Catalog. Each student must successfully complete the required semester hours of graduate coursework for the master's degree within seven calendar years from the date of entry as a degree-seeking student.

Academic probation is an emphatic warning that the quality of the student’s work during the probationary semester must improve in order for the student to continue at the University. Unless admitted on probation, a student is given one semester in which to bring the cumulative GPA to the required level for good standing. Failure to meet the required minimum level of good standing will result in academic suspension for a minimum of the next semester.

A student who is not in good academic standing will be designated as being either 1) on academic probation or 2) on academic suspension. A graduate student who is on probation or on suspension shall not receive a degree from the institution until such time as the student is returned to good academic standing.
A student is NOT in good standing if any of the following situations occur:

GPA
A student will be placed on academic probation if his/her cumulative GPA of course work taken in the graduate programs at Cumberland University is below a 3.00 GPA, the criteria listed as “Good Standing.” Good Standing is used as an indication of a student’s academic standing with the University. Only course work taken at Cumberland University is used to calculate good standing.

"C's"
No more than two grades of "C" in graduate course work are acceptable for degree completion. Upon earning a third grade of "C" a student will be placed on Academic Probation, regardless of cumulative GPA.
The student must repeat one of the three courses in which they earned a grade of "C" in its entirety at its next immediate offering. Once one of the three courses with an earned "C" is repeated and the student earns a grade of "B" or better, they will be returned to good academic standing. If the student earns a "C" or below in the repeated course, they will be placed on Academic Suspension.

"F's"
A grade of "F" in any course automatically places the student on Academic Probation, regardless of cumulative GPA. The student must repeat the failed course in its entirety at its next immediate offering.

"FC"
A graduate student who earns a grade of "FC", failure due to cheating, will be automatically placed on suspension, and may be dismissed from the University.

0.0 Grade Point Average
Any full-time graduate student earning a 0.0 GPA for an academic semester will be place on Academic Suspension. This is automatic and without consideration for any previous semester’s work or the student’s cumulative GPA. Suspension may be appealed in writing through Graduate Council.

Appeal to the Graduate Council
Students have the right to appeal their suspension to the Graduate Council. The student is required to submit a letter to the Registrar's Office by the deadline included in the suspension letter. The Graduate Council will meet to consider the students appeal. The student will be notified via email/U.S. Mail of the outcome.

Students who wish to appeal a decision of the Graduate Council are required to submit a letter to the Office of Academic Affairs within five (5) business days of receiving notification of a decision made by the Graduate Council. The appeal will be reviewed on the basis of the letter provided by the student, the student transcript, and the response from the Graduate Council. If the student fails to submit an appeal by the deadline, the decision of the Graduate Council will go into effect immediately. The decision of the Provost and Vice President for Academic Affairs is final.

0.0 Grade Point Average

Any full-time graduate student earning a 0.0 GPA for an academic semester will be place on Academic Suspension. This is automatic and without consideration for any previous semester’s work or the student’s cumulative GPA. Suspension may be appealed in writing through Graduate Council.

Procedures for Approval and Implementation of Academic Policies

To facilitate the accomplishment of its academic function, the basic academic administrative organization of Cumberland University consists of qualified faculty organized in three Schools led by Academic Deans, the University Curriculum Committee (UCC), the Graduate Council (GC), the Deans' Council, and the Office of Academic Affairs. These arrangements are appropriate to the primary mission of the University.

To ensure that all academic endeavors of Cumberland University remain true to the University mission, any new academic policy must proceed along one of three routes:

• Origination by a faculty member of members, approval by the School faculty, approve by there the UCC or GC, and approval by the Deans' Council. The process is followed for changes to course descriptions and titles, changes to program of study, and any new courses or programs of study.
• Origination by the Registrar or Provost and Vice President for Academic Affairs in the Office of Academic Affairs, and approval by the Deans' Council. This process if followed for changes to or the creation of new academic policies related to transfer credits, academic suspension or dismissal, academic appeal processes, etc.
• Academic Integrity policies reside with the faculty-led Academic Integrity Board which proposes all changes; any changes are reviewed by and subject to the approval of the Provost and Vice President for Academic Affairs.

Registration Policy

1. All students must officially register for classes using the official University registration process. It is the responsibility of the student to comply with all registration and drop/add regulations as stated in the semester’s Cumberland University Register.
2. The Vice President for Academic Affairs, the Office of Enrollment Management, and/or Registrar will announce the official registration periods for all classes. All students, both returning and new, are expected to complete all registration requirements before the beginning of the semester.
3. Students who fail to complete the announced registration process must report for late registration. Contact the Office of the Registrar for late registration material. Additional fees may be incurred for late registration.
4. No student will be officially enrolled in any class until he/she has complied with all rules and regulations of Cumberland University as stated in the Cumberland University Register.

Registration

Registration periods are held for each semester. Complete instructions for the registration process are published in the Cumberland University Register, a document prepared by the Office of the Registrar. Every student is responsible for knowing and following the guidelines in the Cumberland University Register publication.

Reduced Registration

For a variety of reasons, many students cannot or should not be enrolled for 12 or more academic credit hours during any one term. Less than full-time enrollment/registration may be elected by the student or required by the University. This process may require additional semesters at the institution to complete all graduation requirements. Students are encouraged to discuss reduced credit hour enrollment with their academic advisor and with the Office of Financial Assistance before officially reducing their course load below full-time.

Add Policy

All class additions must be executed within the dates and deadlines listed in the semester’s Cumberland University Register. Drop/Add Forms received in the Office of the Registrar after the official add period must be appealed to the Office of the Registrar explaining why admission should be granted. The Vice President for Academic Affairs will limit consideration of adds to emergency or extenuating circumstances.

What happens:

1. Contact the Office of the Registrar for a Drop/Add Form. It is the responsibility for the student to comply with the add process.
2. The Drop/Add Form must be completed before a student will be officially enrolled in a course. Failure to complete the add process could result in a student's exclusions from the official class roll.
3. All classes require the signature of the Advisor. Return the completed Drop/Add Form to the Office of the Registrar on or before the end of the official add period.
4. The student is responsible for the form processing. The form should not be left with anyone before delivered to the Registrar.

Drop Policy

The official drop dates, deadlines, and related grades are listed in the semester’s Cumberland University Register. All drop forms received after the official drop period in the Office of the Registrar must be appealed in writing to the Vice President for Academic Affairs explaining why deletion from a class should be approved. Consideration will only be given in extreme situations. Academic performance is not sufficient cause.

Drop Process

1. Contact the Office of the Registrar for a Drop/Add Form. It is the responsibility of the student to comply with the drop process.
2. The Drop/Add Form must be completed before a student will be officially withdrawn from a course. Failure to complete the drop process could result in a grade of “F” being assigned to the student in the course.
3. All classes require the signature of the student’s advisor or the Dean.
4. Athletes must obtain the Assistant Athletic Director’s signature.
5. Return the completed drop/add form to the Office of the Registrar on or before the end of the official drop period.

Records Maintenance

The Office of the Registrar keeps a paper or an electronic academic file and academic transcript on all present and former students. Maintained information includes some or all of the following on paper or electronic copies: original admission application, official transcripts from other institutions, academic correspondence, veteran’s certification, some standardized test scores, and non-current financial assistance forms with award notices.

The Office of Admissions maintains files containing recruitment correspondence, letters of official acceptance and transcripts. The folders of students who matriculate are forwarded to the Office of the Registrar. Folders of non-enrollees are kept for one year and then destroyed.

The Office of Student Financial Services maintains folders during the period of enrollment on every student receiving financial assistance and/or scholarship awards. After the student exits the University, this information is incorporated into the permanent student file in the Office of the Registrar.

The Business Office maintains a folder containing the financial transaction information of each student during the time of enrollment or until the student has paid all financial obligations to the University. This information is destroyed three years after the last semester of enrollment or after satisfactorily meeting financial obligations.

Official records of Cumberland University are stored using several different methods including scanned/imaged processes, paper storage in offices, and in central record repositories, and via disk or tape storage to safe off-site locations in order to insure the safety and integrity of said records. Storage of records follows industry standards as suggested by AACRAO, NACAC, accrediting bodies, and other higher education agencies that provide policy statements in this area.

Regular Examinations and Related Assignments

Examinations/tests, oral presentations, reports, performances, library, and other projects may be assigned during the semester as the faculty member instructing the course deems necessary and appropriate. Students are urged to review each course syllabus to determine the dates such assignments are due. Failure to complete such projects as required or absence from an assigned examination may result in a grade of “I” (incomplete) or “F” (failure) being assigned for the activity, test, and/or course.

Release of Information

Cumberland University complies with all provisions of the Family Educational Rights and Privacy Act (FERPA or Buckley Amendment) of 1974 (amended) dealing with the release of educational records.

FERPA (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all educational agencies and institutions that receive funds under any program administered by the Department of Education (“Department”). In this guidance, when we refer to “school districts,” “schools,” or “postsecondary institutions” we mean “educational agencies and institutions” subject to FERPA. Private schools at the elementary and secondary school levels generally do not receive funds from the Department and are, therefore, not subject to FERPA.

FERPA gives parents certain rights with respect to their children’s education records at elementary and secondary schools that are subject to FERPA’s requirements. These rights transfer to the student when he or she reaches the age of 18 or attends a postsecondary institution at any age (“eligible student”). Under FERPA, a parent or eligible student must provide a signed and dated written consent before a school discloses personally identifiable information from the student’s education records. 34 CFR § 99.30. See 34 CFR § 99.3 for the definition of “personally identifiable information.” Exceptions to the general consent requirement are set forth in § 99.31 of the FERPA regulations. The term “education records” is defined as those records that are: (1) directly related to a student; and (2) maintained by an educational agency or institution, or by a party acting for the agency or institution. See 34 CFR § 99.3 for the definition of “education records” and a list of records that are not included in the definition. Accordingly, all records, including immunization and other health records, as well as records on services provided to students under the Individuals with Disabilities Education Act (IDEA) and records on services and accommodations provided to students under Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990, that are directly related to a student and maintained by a school are “education records” under FERPA.

No information, except directory information, contained in any student’s record is released to persons outside the University or to unauthorized persons on the campus without the written consent of the student. It is the responsibility of the student to provide the Office of the Registrar and other University offices, as appropriate, with the necessary specific authorization and consent. Disclosure of personally identifiable information contained in the student’s education records is permitted to college officials with legitimate educational interests. A college official is a person employed by the University in an administrative, supervisory, academic or research, of support staff position (including law enforcement personnel and health staff); a person or company with whom the University has contracted; a person serving on the Board of Trusts; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another college official in performing his or her tasks. A college official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities.

Directory information includes name, home address, school address, telephone listing, e-mail address, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, Dean’s List, degrees and awards received, and most recent previous educational institution attended. This information may be released to appear in public documents and may otherwise be disclosed without student consent unless a written request not to release this information is filed each semester in the Office of the Registrar. Such notification must be received before August 1 for the fall semester, before December 1 for the spring semester, and before May 1 for the summer semester. No official academic information about a student will be released until all University requirements, forms, and records are complete.

If the student believes the University has failed to comply with the Buckley Amendment, he/she may file a complaint using the Cumberland University Incident Report in the Student Handbook. Complaints must be filed using the procedures outlined for student grievances in the Student Handbook. If dissatisfied with the outcome of the procedure, a student may file a written complaint with the Family Policy and Regulations Office, U.S. Department of Education, Washington, D.C. 20202. Questions about the application of the provision of the Family Educational Rights and Privacy Act should be directed to the Provost and Vice President for Academic Affairs or the Dean of Students.

Repeating Courses

You may access the full repeated course policy in the Academic Forgiveness section of the University Catalog.

Role of Academic Administrators

The interpretation of degree and other academic requirements is the responsibility of Provost and Vice President for Academic Affairs, the Dean of the appropriate School, and the Deans’ Council. Any exception to an academic policy must be approved by the Deans’ Council. The Provost and Vice President for Academic Affairs, Dean of the appropriate School, and faculty advisors are available for academic counseling of students.

Second Degree Programs

Students who have completed one degree at Cumberland University may earn a second degree at the same level (Bachelor) at Cumberland University. An Approved program of study must be submitted to the Vice President for Academic Affairs and the Dean of the appropriate School before the end of the first semester of course work toward the second degree. Students must complete the program of study for the second degree. Courses taken in the first degree may also be used in the second degree. Students who have completed one degree at another institution may earn a second degree at the same level (Bachelor) at Cumberland University.

The requirements are as follows:

1. Completion of at least 25% or 30 out of the 120 total semester hours required for the degree at Cumberland University. For a bachelor’s degree, the student must have at least 25% or 12-15 of the required hours for the degree in upper division (300-400 numbered courses) credit hours earned through Cumberland University.
2. Maintenance of a 2.00 or higher cumulative GPA in the undergraduate degree program.
3. Achievement of sufficient academic performance on previous course work.
4. Completion of a major area other than the major area(s) completed at the time the first degree was awarded.

Semester Hours Required for Undergraduate Majors

Associate's Degree

A minimum of 60 semester hours, in an approved program of study, is required for the awarding of any associate's degree. Specific courses necessary to complete each major are listed in the academic division sections of this document. The student is cautioned to follow the programs of study, as enumerated, to ensure appropriate and timely progress toward the degree. Note: Certain programs of study require more than the minimum semester hours to earn a degree.

Baccalaureate Degree

A minimum of 120 semester hours, in an approved program of study, is required for the awarding of any baccalaureate degree. Specific courses necessary to complete each major are listed in the academic division sections of this document. The student is cautioned to follow the programs of study, as enumerated, to ensure appropriate and timely progress toward the degree. Note: Certain majors require more than the minimum 120 semester hours to earn a degree.

Transcript Requests

Transcripts may be requested online at www.cumberland.edu, scroll to the bottom of the page and click Request A Transcript. Create a new account, as it is not linked to your student account, then follow the directions. All financial and admissions obligations to Cumberland University must be met prior to the release of this document.

Use of English

Every student, in all courses, is expected to use spoken and written English that is grammatically correct. A faculty member may require remediation for any student who fails to communicate appropriately. Competence in English is foundational to academic programs at the University.

Withdrawals

Administrative Withdrawals

The university reserves the right to withdraw students from a class or all classes if, in the judgment of the Provost and Vice President for Academic Affairs, such withdrawals are in the best interests of students and the university. Students may be withdrawn for reasons of health, irresponsible financial conduct, unacceptable personal conduct, academic integrity violations, disregard of official summonses to respond to official requests, or other academic infractions. Students who are administratively withdrawn will receive grades of "AW" on their transcript and will be automatically placed on Academic Suspension.

Students who are administratively withdrawn from a single course or all courses in a semester:

• Are still responsible for all debts, including tuition, fees, and other incidental charges for the full semester.
• May have an effect on financial aid awards and/or student visa status when the withdrawal results in a change in enrollment status.
• If receiving financial aid, students are advised to contact the Office of Student Financial Services prior to making changes in their enrollment status.
• International students are advised to contact the International Advising Office prior to making changes in their enrollment status.
• Will have all student services and privileges, including library services and use of computer labs, terminated when registration is canceled or withdrawn from the University.

Withdrawal Process

Any student who withdraws from the University must do so officially through the Office of the Registrar. Forms for this purpose are available. Please refer to the fee section of this document for refund information. Failure to follow proper withdrawal procedures may result in a student receiving a grade of “F” or “FA” in every course in which he/she was registered. The following officials/areas should be notified prior to withdrawal:

1. Registrar
2. Faculty Advisor
3. School Dean
4. Dean of Students
5. Assistant Athletic Director (if on athletic team)
6. Student Financial Services
7. Director of Housing (if living in residence halls)
8. Business Office

Last Date of Attendance
The last date of attendance for a student who withdraws is the date indicated on the withdrawal form. If a student stops attending classes the last date of attendance will be the last date of attendance as placed on the student record in the CAMS system as the instructor assigns a grade of "F" or "FA".

Withdrawal Date
The withdrawal date for a student who withdraws is the date indicated on the withdrawal form. If a student stops attending classes the withdrawal date will be the last date of attendance as placed on the student record in the CAMS system as the instructor assigns a grade of "F" or "FA". Students who receive all grades of "F" or "FA" will be reviewed in the attendance system to insure they completed the course. If it is determined they did not complete the course they will be considered withdrawn with the last date of attendance being determined in the attendance system. If the student is receiving financial assistance, credits will be returned to the financial aid accounts, including lenders of student loans, before any money is returned to the student. Students should note that the requirement to return the unearned portion of the federal financial aid might leave them owing a balance due to Cumberland University.

Withdrawal for Medical Reasons

Students who experience emergency health situations or extenuating life circumstances may apply in writing for a medical withdrawal from the University. Applications must be filed in writing with the Office of the Registrar before the end of the current semester. Medical withdrawal requests must contain justification for the request and explicitly supportive written documentation from competent and/or licensed attending professionals. Medical withdrawals are not automatic, the University reserves the right to require additional information related to the medical withdrawal request. Students who are granted a medical withdrawal will receive grades of “W” in all classes. Requests for monetary refunds related to the medical withdrawal must be approved by the Vice President for Finance. The University does not guarantee any amount of monetary refund due to a medical withdrawal executed beyond published drop dates and deadlines. Students should consult with the Student Financial Services regarding financial liability before seeking a medical withdrawal.